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How to Register
REGISTRATION BEGINS
January 2018
Resident Camp, Day Camp, and Special Events
February 2018
Troop Adventure Camp
 
REGISTRATION METHODS
Resident Camp | Day Camp | Special Summer Events
  • Registrations may be submitted online via the Activities tab, faxed (513-489-1417) or mailed to Girl Scouts of Western Ohio, 4930 Cornell Rd., Cincinnati, OH 45242; or delivered to any regional Girl Scout Center.
  • If submitting a paper form, please submit one form per camper, per camp program. Forms can be found at gswo.org.
  • A $30 non-refundable deposit (or the full amount if less than that) is required per camper and camp session.
Troop Adventure Camp (TAC)
  • TAC registrations must be completed using the paper form. (coming soon)
  • Each TAC registration form must be accompanied with a $10 non-refundable deposit per girl.
  • Adults required to fulfill Girl Scout adult-to-girl ratios attend TAC for free.
  • Additional adults attending TAC that are not required for ratios must pay the full cost.
HOW TO REGISTER

Camp fills up quickly! Don’t wait to register! If you are a Girl Scout member, you can register for activities on the Activities Tab. It is easy to find and register for the camp that interests you! Just use the following steps:

  1. Click on the Activities List or Activities Calendar on the left-hand side of this page.
  2. Find the event that interests you by using the search feature, the interactive activity calendar, or by scrolling through a list of events (listed in chronological order).
  3. Click on Register to be taken to your My GS login.
  4. Log into My GS, where you can select the members of your troop or family to be registered.
  5. Complete the registration steps and pay for the activity.

Checks, cash and credit cards will be processed immediately upon receipt of paper registration forms. This does not guarantee registration. Online registration is preferred as it guarantees real-time availability. Save yourself the hassle and register online today!

CONFIRMATIONS

In order to have your camper ready for camp, you need to know what to pack, when to arrive, what forms to fill out and more. Once registered, you will have access to confirmation information to help prepare your camper for her awesome summer experience. Confirmation information is available through the following:

  • Email: You will receive a welcome to camp email with links to all the confirmation information specific to your campers summer session. There won’t be attachments, but be sure to check your spam and junk mailbox just in case.
  • Website: All confirmation information will be located at gswo.org/camp. Don’t wait for your email, check the council website anytime.
  • Direct Mail: If you need the confirmation information mailed directly to you, please contact the customer care hotline at 888-350-5090. We will mail that directly to you.
Paying for Camp
DEPOSITS

A non-refundable $30 deposit per session is required at the time of registration for resident and day camp. The deposit is applied to the cost of the session. Sessions with fees under $30 must be paid in full at the time of registration.

Troop Adventure Camp requires a $10/person deposit that is applied to the cost of the session. Adults required for ratio do not need to pay the deposit.

REFUNDS AND CANCELLATION POLICY

Deposits are nonrefundable unless the desired program opportunity is full or has been cancelled. The cancellation deadline is one month (30 days) prior to session date. In order to receive a refund all requests must be received in writing 30 days prior to the session date. Cancellations made prior to the deadline are subject to the following fees:

  • Resident Camp/Day Camp: The $30 deposit is non-refundable 
  • TAC: The $10 deposit per participant is nonrefundable.
  • Special Summer Events costing less than $30: A $10 per participant cancellation fee will be charged.

Cancellations made after the deadline date (30 days prior to the session date) will not be eligible for a refund except for reasons listed below. Written refund requests for the balance of the fee must be submitted within two weeks of the end of the camp program and will be considered for the following reasons:

  • Serious illness or accident (with a physician statement).
  • Death in the immediate family.
  • Camper moves from the Girls Scouts of Western Ohio service area before camp begins.
  • Other refunds will be considered on a case by case basis prior to camp if notification is given on or before the cancellation date.
FINANCIAL ASSISTANCE

Financial assistance is available to registered Girl Scouts wanting to attend camp, based on financial need. All campers must pay the $30 deposit and some portion of the program fee. Financial assistance exists to ensure girls have access to camp. Don’t let cost be a barrier to your daughter attending camp. There is support available.

Campers can request financial assistance when registering for camp. However, if you didn't request financial assistance when registering and need to do so now, submit a paper financial assistance form to a regional service center.

Fill out the application and apply.

BALANCE DUE

To view and pay the balance due, log into eBiz. The balance due can be paid by credit card and also by cash, check or “Cookie Dough” by mail, or delivered in person to a regional service center. The balance of all camps must be paid IN FULL by May 22, 2017.

To ensure fair and timely registration of all campers, registrations submitted without the appropriate forms completed and/or proper fee included will not be accepted and will be returned. If the balance is not paid by May 27, 2016, your reservation will be cancelled and your deposit forfeited. Each camp registration form submitted on or after May 27, 2016, must include payment in full for each camp program.

Sending Your Child to Camp

Camp has something for everyone! Our camps offer a wide variety of opportunities so you and your child can find the perfect camp experience! While your child is at camp she will make new friends, try new things, learn independence, and so much more with the guidance and supervision of a caring staff. Summer camp is a place where great memories are made and kept. We pride ourselves on giving your child a unique experience for her to live and grow. While girls are having fun at camp, we are sure to keep the Girl Scout Mission, Promise, Law, and goals in mind at all times.

Camp Open Houses

Are you curious about the camp you'd like to send your child to this summer? Wouldn't you like to see it before her first time there? Come to the camp open house where you and your family can get a taste of camp before your scheduled camp session. Take a tour of the facilities and program areas, poke your head in a tent or lodge, try a camp activity, and get a chance to meet and ask the camp director questions. 

Camp Open House dates coming soon!

Girl Scout Goals

Through Girl Scout summer camp girls will participate in activities that help them achieve goals which are:

  • Girls will understand themselves and their values.
  • Girls will use their knowledge and skills to explore the world.
  • Girls will care about, inspire, and team with others locally and globally.
  • Girls will act to make the world a better place.
Equal Access

No one shall be denied admission to our camp(s) or to the benefit of our U.S. Department of Agriculture Child Nutrition program(s) because of race, color, national origin, religion, sex, handicap or age, providing specific program requirements are met.

Girls with Special Needs

We seek to provide an inclusive environment. Campers requiring special accommodations, meals, equipment or staffing should notify the regional Girl Scout Center in writing and send complete information with her registration(s). All information will be kept confidential and shared only with the camp director and the appropriate staff. Campers should be self-sufficient and able to dress, eat and shower on their own.

Buddies

If your camper has a special buddy who is in the same grade level with whom she wants to share her camp experience, please follow these guidelines to assure placement of your camper and her buddy together:

  • Buddy pairs are placed when two girls request each other on their registration.please limit requests to one buddy.
  • Buddies must sign up for the same camp program.

Remember that buddies are not a requirement. Many campers come to camp without a buddy and make new friends quickly.

Transportation

Parents are responsible for transporting their children to and from all camps except for Camp Butterworth Day Camp where busing is available. Carpooling is encouraged. A photo ID is required to pick up a child from camp.

For out-of-camp trips requiring transportation, campers are driven in council-owned or leased vehicles by staff members who are at least 21 years old and who have completed special transportation training and motor vehicle background checks. Seat belts are worn at all times.

Health Care

In a conscious effort to provide a safe and healthy environment for all campers, we require campers to provide the following:

  • Resident Camp - A physical exam completed within 12 months of the camper’s stay at camp is necessary for campers, including adult volunteers, who attend resident camp. Health exam forms must be signed by a licensed physician. If a girl arrives at camp without a signed health examination form she will be sent home. Please don’t forget this vital requirement!
  • Special Summer Events, Troop Adventure Camp and Day Camp - A health history must be provided that is current within six months, unless otherwise specified. 

The Privacy Act of 2001 protects all personal and medical information. The disclosure of confidential information is only available to health personnel. It is the camper’s responsibility to provide this information for each session they attend as forms are not transferred to another camping session and are not available from previous years. We encourage you to make copies of each form before you bring them to camp. All camps have staff members who are First Aid and CPR certified.

Camp Kapers

Kapers are chores girls share while attending camp. Each staff member will model and teach campers proper ways to care for the environment and their camp surroundings. Each unit is responsible for the upkeep and cleaning of their area, and for additional daily camp responsibilities. This may include cleaning the dining hall, latrines, bathhouse, the grounds and other areas. Girls are closely monitored to make sure that established health and safety procedures are used in completing cleaning tasks.

ACA Accreditation

The American Camp Association (ACA) is an independent national agency which imposes the highest standards of health, safety, program and staffing for camps across the country. Camps are periodically visited and must maintain high marks to display the ACA logo. We are proud that all council-owned properties providing summer opportunities by paid staff are accredited and meet or exceed ACA standards.

Staffing

In our commitment to ensure the safety of all campers, we strive to meet or exceed all established safety standards for staffing. We maintain a staff to camper ratio of two adults to every:

  • 10 girls entering 1st grade 
  • 12 girls entering 2nd through 3rd grade
  • 16 girls entering 4th through 5th grade
  • 20 girls entering 6th grade and above

All staff members are carefully screened to find the best and most qualified candidates to promote a safe, positive, nurturing camp environment. Each candidate submits an application and three references, and goes through an interview and a state and/or national criminal background check according to the National Child Protection Act of 1993. Minimum requirements of staff positions include: 

  • Supervisory staff – 21 years old or older with supervisory experience
  • Camp counselors and specialty staff – 18 years old or older 
  • Volunteer staff – 18 years old or older 
INTERNATIONAL STAFF

Some campers’ experiences are enhanced through interaction with the talented and experienced staff that will be joining us from other countries. International staff are selected from applications provided by an international staffing agency and go through a screening process including background certification checks that are similar to the process used for U.S. staff.

MALE STAFF

Male staff members (paid and volunteer) are a valued part of all aspects of Girl Scouting, including Girl Scout camping. Additional guidelines are followed when men are present in order to ensure the privacy of the girls, as well as the male staff members. In all situations, safety standards for involving men in Girl Scout activities are followed.

TRAINING

All staff participates in an intensive, mandatory training designed to prepare the staff to create a positive, harmonious and supportive camp environment based on information by the camping industry’s leading experts. During this period, staff learn about child development, the Girl Scout program, camp skills, group dynamics, safety procedures and regulations. Supervisory staff participates in additional training.