TROOP MEETING SPACE
For meetings held at public facilities, volunteers should contact
the facility ahead of time to ensure that it is regularly cleaned.
Volunteers should consider supplementing cleaning with sanitizing
wipes, if needed.
MEETINGS AT GIRL SCOUT PROPERTIES
Girl Scout offices and camps are available for troop meetings to
support troops that may have difficulty finding a meeting space.
All meeting rooms in Girl Scouts of Western Ohio offices and all
lodges at Girl Scout camps will be available in 1.5 hour blocks,
Monday through Thursday at 4 PM, 6 PM, and 8 PM, and Sunday afternoons
after 2 PM.
Troops are responsible for cleaning up the area after use. There
will be a disinfecting cleaning spray available in the meeting rooms
and troops are asked to wipe down all “high-touch” surfaces before and
There is no cost for this meeting room use.
Overnight / weekend use of camp facilities can be scheduled
through the Girl Scout camp registration system. Overnight /
weekend use of Girl Scout office meeting rooms can be scheduled by
contacting the camp registrar, Debbie Santel by email or by phone at
Common areas such as kitchens can be used for incidental use
with your meeting room reservation. To reserve for a party or meal
preparation, please contact the camp registrar.
To request a meeting room, please complete the GSWO
Meeting Room Request Form. Meeting room capacities are based on
State of Ohio Childcare Guidelines. Specific
meeting rooms or lodges (if at camp) will be assigned based on availability.
TROOP MEETINGS IN THE HOME
Girl Scouts of Western Ohio suggests no meetings in the home out of
concern that there would be greater risk of exposure to other family
members. In certain exceptional situations and due to the current
COVID-19 risk restricting public meeting options, we recognize that in
home meetings may be the only option.
Before deciding to meet in a troop member’s home, you should discuss
the implications thoroughly with families and ensure it is the best
option for the troop. In addition to following all Safety Activity Checkpoints, as well as State
and Local mandates, you must adhere to the following standard
pre-requisites for any Girl Scout activities or meetings that take
place in a private home:
- It must be the home of registered, background-checked,
- Girls may not meet in a home
where a registered sex offender lives.
- Only registered Girl
Scout members (girl and adult) may be present at the meeting
- Animals should be kept in a place that is separate
from the meeting space.
- You should consider any personal
homeowner insurance implications. Any property damage incurred
during the meeting is the responsibility of the homeowner. You may
consider asking your homeowner’s insurance carrier if there are any
insurance exclusions regarding holding troop meetings at the home,
in the event an accident or injury occurs.
- Trampolines and
other equipment that could cause serious injuries should not be used
during Girl Scout gatherings in the home.
- Weapons must be
completely out of view and stored in a locked space.
- Medication, dangerous cleaning products, or any poisonous
substance must be stored in a secure space out of sight, preferably
- Mask and social distancing mandates should be
- Follow GSWO hygiene and COVID-19 Risk
HYGIENE AND COVID-19 RISK MITIGATION
Follow the resources developed by credible public health
sources such as CDC or your local public health department, that
will help you and your community stay healthy.
Share these with girls and other volunteers and ensure that they are
practiced during meetings and activities. Place signs in the meeting
or activity space to remind girls and volunteers to engage in everyday
preventive actions to help prevent the spread of COVID-19.
See the CDC’s website for more on cleaning and
disinfecting community facilities.