You, the caregivers of the girls in your group, and the girls themselves share the responsibility for staying safe. The next sections provide more details on everyone’s responsibilities.
Responsibilities of the Volunteer: Girl Scout Safety Guidelines
Every adult in Girl Scouting is responsible for the physical and emotional safety of girls, and we all demonstrate that by agreeing to follow these guidelines at all times.
- Follow the Safety Activity Checkpoints. Instructions for staying safe while participating in activities are detailed in the Safety Activity Checkpoints, available on the council website: gswo.org and in the Volunteer Toolkit under the resource tab. Read the checkpoints, follow them, and share them with other volunteers, caregivers, and girls before engaging in activities with girls.
- Arrange for proper adult supervision of girls. Your group must have at least two unrelated approved adult volunteers registered in supervisory roles (i.e., troop leader or troop assistant) present at all times. Additional volunteers may be necessary depending on the size, age or abilities of the girls. See the following pages for more on girl/adult ratio. At least one lead volunteer in each group must be female. Adult volunteers must be at least 18 years old (and not eligible to be an Ambassador Girl Scout) and approved by Girl Scouts of Western Ohio.
- Get caregiver permission. When an activity takes place that is outside the normal time and place, or a topic is discussed that could be considered sensitive, advise each caregiver of the details of the activity and obtain permission for girls to participate. (See Permission Slip on council website).
- Report abuse. Sexual advances, improper touching, and sexual activity of any kind with girl members are forbidden. Physical, verbal, and emotional abuse of girls is also forbidden. Follow Girl Scouts of Western Ohio’s guidelines for reporting concerns about abuse or neglect that may be occurring inside or outside of Girl Scouting (found later in this chapter).
- Be prepared for emergencies. Work with girls and other adults to establish and practice procedures for emergencies related to weather, fire, lost girls/adults, and site security. Always keep handy a well-stocked first-aid kit, girl health histories, and contact information for girls’ families.
- Travel safely. When transporting girls to planned Girl Scout field trips and other activities that are outside the normal time and place, every driver must be an approved adult volunteer, at least 21 years of age, and have a good driving record, a valid license, and a registered/insured vehicle. Insist that everyone is in a legal seat and always wears their seat belt and adhere to state laws regarding booster seats and requirements for children in rear seats.
- Ensure safe overnight outings. Prepare girls to be away from home by involving them in planning, so they know what to expect. Do not have men sleep in the same space as girls and women. During family or caregiver-girl overnights, one family unit may sleep in the same sleeping quarters in program areas. When caregivers are staffing events, girls should remain in quarters with other girls rather than in staff areas.
- Role-model the right behavior. Never use illegal drugs. Don’t consume alcohol, smoke, or use foul language in the presence of girls. Do not carry ammunition or firearms in the presence of girls or on Girl Scout property unless participating in a council approved marksmanship program.
- Create an emotionally safe space. Adults are responsible for making Girl Scouting a place where girls are as safe emotionally as they are physically. Protect the emotional safety of girls by creating a team agreement and coaching girls to honor it. Agreements typically encourage behaviors like respecting a diversity of feelings and opinions; resolving conflicts constructively; and avoiding physical and verbal bullying, clique behavior, and discrimination.
- Ensure that no girl is treated differently. Girl Scouts welcomes all members, regardless of race, ethnicity, background, disability, family structure, religious beliefs, and socioeconomic status. When scheduling, helping plan, and carrying out activities, carefully consider the needs of all girls involved, including school schedules, family needs, financial constraints, religious holidays, and the accessibility of appropriate transportation and meeting places.
- Promote online safety. Instruct girls never to put their full names or contact information online, engage in virtual conversation with strangers, or arrange in-person meetings with online contacts. On group websites, publish girls’ first names only and never divulge their contact information. Teach girls the Girl Scout Internet Safety Pledge located on GSUSA’s website and have them commit to it.
- Keep girls safe during money-earning. Girl Scout cookies and other council-sponsored product programs are an integral part of the Girl Scout program. During Girl Scout Product Programs, you are responsible for the safety of girls, money, and products. In addition, a wide variety of organizations, causes, and fund raisers may appeal to Girl Scouts to be their labor force. When representing Girl Scouts, girls cannot participate in money-earning activities that represent partisan politics or that are not Girl Scout–approved product programs and efforts.
Responsibilities of Caregivers
You want to engage each caregiver to help you work toward ensuring the health, safety, and well-being of girls. Clearly communicate to caregivers that they are expected to:
- Provide permission for their girls to participate in Girl Scouting as well as provide additional consent for activities that take place outside the scheduled meeting place, involve overnight travel, involve the use of special equipment, and/or cover sensitive issues.
- Make provisions for their girls to get to and from meeting places or other designated sites in a safe and timely manner and inform you if someone other than the parent or caregiver will drop off or pick up the child.
- Provide their girls with appropriate clothing and equipment for activities or contact you before the activity to find sources for the necessary clothing and equipment.
- Follow Girl Scout safety guidelines and encourage their children to do the same.
- Assist you in planning and carrying out program activities as safely as possible.
- Participate in caregiver meetings.
- Be aware of appropriate behavior expected of their girls, as determined by the council and you.
- Assist volunteers if their girls have special needs or abilities and their help is solicited.
Responsibilities of Girls
Girls who learn about and practice safe and healthy behaviors are likely to establish lifelong habits of safety consciousness. For that reason, each Girl Scout is expected to:
- Assist you and other volunteers in safety planning.
- Listen to and follow your instructions and suggestions.
- Learn and practice safety skills.
- Learn to “think safety” at all times and to be prepared.
- Identify and evaluate an unsafe situation.
- Know how, when, and where to get help when needed.